Back in November, I realized The Secret of Life is that there are no rules.
During 2007, I served as the Maryland Jaycees District Director West, acting as a representative on the Executive Committee of the state organization’s Board of Directors. In late December, I was asked to provide some basic orientation for the incoming district director for another district. After emailing my response, I decided to post it to the district blog under the title of “Advice for a new District Director.” The advice I gave in that article is actually quite similar to Rule 1 of the aforementioned Secret of Life.
There’s a new person filling the role of District Director. Jeff’s a good guy, but the district blog is no longer mine to control. Since Jeff, or any other successor, may decide to discontinue the blog, I’ve reposted the article here. Take from it whatever wisdom you may find.
Probably the most important piece of advice anyone gave me when I was elected was simply, “Don’t let anyone tell you how to do the job.” After thinking about it for a bit, I realized this was sound advice. The world is full of people who want to second-guess you. Or putting it another way:
Rule 1: There are no rules about how to be a Jaycee Leader
Everything else in this post should doubtless be filtered through Rule 1. 🙂
That being said… the District Director is in a unique position relative to the rest of the Executive Board. Everyone else has to deal with every chapter in the state, the district director works with a smaller number of them.
Pragmatically, what this means is that the district director will most likely be the person “gently reminding” chapters to send in their close out information. Going the other direction, you’ll be bringing concerns from your chapters to the rest of the team and making sure the chapters know what’s going on around the state.
Some experiences and/or things that worked for me (This in particular is where Rule 1 applies):
Phone communications are great, I highly recommend them. But they’re also time consuming. Talk to chapter contacts once a month (or more) if you can, but don’t plan to make more than two (or three) calls in a single night. There will always be a few folks who just won’t get off the phone.
Conversely, there are probably going to be a few people who you just can’t get hold of to save your life. That being the case, you may want to consider making up a list of email addresses for all your chapter contacts so you can keep them informed about what’s going on. Start off with the President and State Director. As you find out who more of your chapters’ board members are, add them to your list. This increases the likelihood that somebody in each chapter will pay attention.
Some chapters will never get around to asking you to come to their events. Don’t be afraid to invite yourself. Send an email to one of your contacts (starting with the President and/or State Director) saying something like, “Hey, I’d really like to come to such-and-such project. What time does it start and how do I get there?” (Projects are probably a better thing to show up at than meetings.) Of course, the same rule for attending your own chapter’s project also applies here – don’t even think about trying to attend everything or you’ll burn yourself out.
There’s nothing wrong with holding district meetings during the quarterly conventions. That may give your chapters one more reason to make sure they have someone there. On the other hand, you may want to schedule them as separate events, some chapters may not have representatives at conventions). The two approaches seem to have similar results.
One important note though: Schedule your district meetings as far in advance as possible. (Folks will complain anyhow, but that’s just how it goes.) If you can get chapters to find a meeting location, etc. that’s great, but you do have the option of making your own arrangements. Probably the smartest thing I did in 2007 was when I decided to have a meeting in a central location. When the local chapter didn’t respond, I organized the meeting myself. The chapter was a lot more responsive afterward.
Plan to have your 4th quarter meeting as early as possible in the quarter for two reasons: (A) This way you can also use it as a candidates forum for elections and (B) after the November convention, the Jaycees pretty much shut down until January. (This is one of the reasons I tend to agree with the folks who believe we played a huge prank on ourselves by matching the Jaycee year to the calendar year.)
The job can be a lot of work, but it’s worthwhile.